Presentation Time has been sent to each speaker separately.
Lecture of IAHO/ASHO
Symposium
Time allocation of the Presentation and Discussion will be announced to
each speaker in the near future.
Morning Session
30 minutes
Summary
Time allocation of the Presentation and Discussion will be announced to
each speaker in the near future.
3.
Presentation Timekeeping
* Please be punctual and carefully follow the allotted time limits.
Illuminated orange lamp indicates one minute remaining
and red lamp indicates the end of your presentation.
4.
When the presenter ahead of you takes the stage, please be seated in the
standby seat.
5.
Notes on preparing your presentation data
1)
The resolution of the screen will be XGA (1024×768).
2)
Use only the standard fonts provided with Microsoft PowerPoint for Windows.
6.
Presentation file preparation
1)
All presentations must be made in the form of PC presentation.
2)
Virus scanning in advance is desirable.
3)
Prepare your presentation on USB memory drive or on CD-R. Do not use CD-RW.
4)
Save your presentation as Windows VISTA.
Speakers are encouraged to use Windows PowerPoint 2007. PowerPoint 2003
or 2010 Users are asked to preview and practice their presentations.
5)
Make sure that your presentation file is functional by opening it in a
PC other than the one you used to create it.
7.
Notes for speakers using their own PC
1)
Remember to bring your own power adaptor and cables.
2)
Your computer must be equipped with a Dsub-15 pin video output.
(Thin notebook PCs may have nonstandard output terminals.)
Dsub-15 pin video output
3)
Please prepare your presentation data with Microsoft PowerPoint.
*The PC's prepared by the conference will handle Windows and Macintosh versions of Microsoft
PowerPoint only. Please do not use Keynote.
4)
In the event you cannot connect to the projector provided by the conference,
please be sure you bring a backup CD-R or USB memory containing the presentation
file in a Windows or Macintosh version of Microsoft PowerPoint.
5)
Presenters are responsible for determining in advance whether their notebook PC is capable of outputting video to an external display. This is especially important if the presentation contains a large amount of data and audiovisual content.
6)
All energy-conserving functions such as screen-savers, sleep/power-saving
modes should be disabled on PCs to be used in the presentation.
7)
Your password also should be inactivated.
8.
Utilization of movie and sound system
1)
Sound cannot be used.
2)
Only movies for Windows Media Player 11 or later version can be played,
and movie file must be included in the SAME FOLDER as the presentation
file.
9.
Presentation file reception/presentation format
1)
All speakers should preview their presentation and complete a run-through of the connection and operation of their equipment at the PC Desk where is next to the speaker's podium at least 60 minutes before their session and 30min before the first session are scheduled to begin.
2)
A staff will be on hand at the PC Desk to assist speakers.
3)
The speaker's podium is fitted with a PC. All speakers are asked to operate
during the presentation by themselves.
4)
Presentation data will be discarded by the Secretariat. All data installed on the conference supplied PC's will be deleted.
For Authors of Poster Presentation with Short Oral
1.
Preparation of Poster
1)
All poster materials should be prepared in English.
2)
The poster size is 90 cm wide by 180 cm high.
Please prepare the title of your poster, author's name and affiliations
in the indicated area (90 cm wide × 20 cm high).
2.
Set Up / Removal Times
Setup
August 29 8:00-12:00
Removal
August 31 11:00-13:00
Posters not removed by 13:00 on Aug. 31 will be discarded by the Secretariat.
3.
Short Oral Presentation
1)
All poster presenters are also required to deliver PC Presentations.
2)
File Managements
All presenters must follow the directions when creating slides.
The instructions of making presentation file are the same as oral presentation
(Please refer to the presentation file preparation section) . However,
please note that presenters of short oral session should prepare their
slides in the form of either USB memory drive or on CD-R not CD-RW. Presenters
will be able to use only WINDOWS VISTA BASED PC provided by the secretariat,
NOT YOURS.
(1)
The total number of the slides must not be more than 4 pages including title, author's name and affiliation.
(2)
Please refer to the samples when creating your slides.
The sample sides are below:
Your presentation slides will open to the public via internet.
(3)
Please name the file as: "Presentation no. _presenter name.pptx"
(If PowerPoint 2003, ppt).
Ex: Pa-01_Your family name.pptx
(4)
PC and Preview
The presenters should preview and practice your slide on the PC at the
PC Desk next to the speaker's podium.
Please check character corruptions and modify the layout in your slides
when practicing slides.
Please refer to the Oral Presenter Guideline regarding PC Preview.
3)
Presentation Time Allocation
The presentation time will be 3 min. In the presentation, there is no discussion time. The presenters should
be strict with the presentation time limitation.
The venue of the short oral presentation is different from the venue of the poster presentation.
4)
Short Oral Presentation in English.
(1)
Language The Presentation will be done in English.
(2)
Schedule
Date of the Presentation
Presentations
Number
Room
August 29
15:00-18:30
Pa-01 - Pa-47
Room A
Pb-01 - Pb-47
Room B
Pc-01 - Pc-47
Room C
5)
Short Oral Presentation in Japanese （日本語セッション）
(1)
Language
The Presentation will be done in Japanese.
(2)
Schedule
Date of the Presentation
Presentations
Number
Room
August 30
15:00-17:00
Pj-01 - Pj-26
Room B
4.
Poster Viewing and Discussion
1)
Viewing and Discussion
(1)
Each speaker must wait in front of his/her poster at least 10 min. before
your presentation and wear the presenter ribbon on his/her chest.
(2)
Please be present in front of your poster during discussion period with the presenter ribbon on your chest.
